How to receive email notifications for post changes in WordPress
Do you want to receive email notifications about changes to WordPress posts?
By default, WordPress does not send any notification when posts are edited by a user. If you are running a multi-author WordPress site, you may want to stay informed about changes to your website posts.
In this article, we will show how to receive email notifications about changes to posts in WordPress.
Why set up email notifications for changes in WordPress?
If you are the only one who works only WordPress website, then it is easier to be aware of everything that is happening on your website.
However, if you have other writers who write blog posts or SEO specialists Blog Post Optimization for SEO, then you may want to be aware of the changes they bring with them.
For example, you may want to be alerted when a new post is published or if a change occurs. Notifications have been made to an older article.
It also helps all team members to be accountable. If they do make a mistake, it can be easily detected and quickly fixed.
With that said, let’s take a look at how to easily set up email notifications for post changes in WordPress.
We are going to show you two methods to do this, you can choose the one that suits you best. We will also show you how to undo the changes and improve the deliverability of WordPress notification emails.
- Set up email notifications for post changes using the WP activity log
- Set up email notifications for post changes using Better notifications for WP
- Review and unpublish changes in WordPress
- Fix email notification problems in WordPress
Method 1. Configure change posting notifications in WordPress using WP activity log
This method is recommended for all users because it is simpler, more powerful, and flexible.
The first thing to do is install and activate the WP Activity Log Plugin. For more details, check out our step-by-step guide on the goal of installing a WordPress plugin.
During activation, you will be asked to enter your license key. You can find this information in your account on the WP Activity Log website.
You will then be given the option to run the setup wizard. You can answer a few quick questions to configure important monitoring and logging functions. All these things can also be changed later in the plugin settings.
After that, you must visit the WP Journal activity »Notifications and go to the content changes tab.
From here you must select the events that will activate notifications. The plugin comes with three default notifications that cover most of the content changes.
Next to each event, you must enter the email address to which you want to send notifications. Optionally, you can also add a mobile phone number to receive SMS notifications for publication changes (we will show you how to configure it later in this article).
Finally, click on the Save Notifications button to save your changes.
Setting up SMS notifications for changes to posts in WordPress
WP Activity Log allows you to easily receive SMS notifications for changes to posts and other WordPress activities. To do this, you will need a Twilio account and a phone number.
Twillio is a paid service with a pay-as-you-go pricing model for SMS starting at $ 0.0075 per SMS. You will also need to purchase a virtual phone number that will be used to send messages.
Just navigate to the Twillio website and sign up for a free trial account.
After setting up your account, you can access Twillio’s onboard table where you can copy your SID from your account, your authentication token, and get a test phone number.
Copy and paste these values into a text editor or leave this browser tab open.
Then go back to the admin area of your WordPress website and visit WP Activity. Log in to the »Settings page. From there, go to the ‘SMS Provider’ tab and enter your Twilio credentials.
Don’t forget to click the Save Changes button to save your settings.
Test your change notifications with the WP Activity Log
WP activity log allows you to easily test your post change notifications. Just go back to WP Activity Log »Notify and go to the” Content Changes “tab.
Scroll down and click on the ‘Test notifications’ button. A pop-up window will appear where you can enter an email address and a phone number. mobile phone to send notifications.
WP Activity Log will send test notifications. If you do not receive an email notification immediately, you can access to correct email notifications in the WordPress section.
If you are not receiving SMS notifications, please check your Twilio credentials to make sure they are correct.
Method 2. Sending notifications by email for changes in the publication with better WordPress notifications
This method is easy to use, but it is not ready to use. model made. Although this method allows you to send an email notification when a message is changed, you must compose the email yourself and investigate the activity on your own.
First, you need to install and activate Better Notifications for WordPress Plugin. For more details, check out our step-by-step guide on the goal of installing a WordPress plugin.
Upon activation, you must visit the Notifications »Add New page to create your first personalized notification.
First, you must provide a title for the notice. Then choose the option “Notification for”, which is the event that will trigger this notification.
For example, we have chosen “Post update” as the event for this notification.
Then you can configure email options like from, cc, sender email. You can ignore them and the plugin will use your default WordPress email settings.
Next, you must select the users or user roles that will receive this notification in the “Send to” option. You can then type the subject of the email and the message itself.
The best notifications for WP don’t come with a template for post changes. This means that you will have to compose your own email.
The plugin comes with a lot of shortcodes that you can use. You can see all of them by clicking the button “Search shortcodes”.
Finally, you must click on the Save button to store your email notification. After that, you can click the button “Send me a test email” to see if it works.
Better notification for WordPress is not the activity monitoring plugin. This means that you will need to configure multiple notifications to cover different types of content changes in WordPress.
For example, you may want to set a “Notification for” when a “New Post” is posted “or another for when a category or tag is changed and more.
It also allows you to create custom notifications or also change the default WordPress notifications. For more details, see our article that explains how to create better custom notifications in WordPress.
Review and undo post changes in WordPress
Once you’ve received an email notification for publication c, you may want to see what changes were made, who made them, and when.
WordPress comes with a revision management system that keeps track of all changes made to an article.
Simply edit the post or page you want to review, then click on the “Reviews” tab under the “Post” setting in the right column.
This will take you to the post reviews screen where you can check the “Compare two reviews” box and then move the slider below to compare the changes.
Scroll down and you will see the changes between the two revisions highlighted in red and green.
If you don’t like the changes, you can click the “Restore revision” button to undo them and go back to the previous version.
Troubleshooting email notifications in WordPress
By default, WordPress uses the PHP mail () function to send emails.
This method does not use the correct authentication (username or password), which means that it can be easily misused. This is the reason why most spam filters mark these emails as spam or block them entirely.
To solve this problem, you must use an SMTP service provider to send WordPress emails. There are even free rs SMTP servers like Gmail, Sendinblue, Sendgrid, and many more that you can use with WordPress.
To configure SMTP, you must install and activate WP Mail SMTP Plug-in. For more details, check out our step-by-step guide on the goal of installing a WordPress plugin.
WP Mail SMTP allows you to connect your WordPress site to your SMTP service provider and send all your WordPress emails with much higher deliverability.
Upon activation, you must go to the WP Mail SMTP »Settings page in your WordPress admin area to configure the plugin.
All of ‘You must first enter your license key. You can find this information in your account on the WP Mail SMTP website.
Next, scroll down to the “Mailer” section to select your SMTP service provider. WP Mail SMTP will display all the major SMTP service providers. You can click on your provider and then enter the required information below (usually a key API).
If your mailbox is not on the list, you can simply choose the option “Other SMTP” and enter the required information.
For more detailed instructions, see our tutorial on how to fix WordPress not sending an email.
We hope this article has helped you set up email notifications for post changes in WordPress. You can also check our tips on getting more traffic to your blog and the best WordPress SEO tools and plugins to develop your website.